Privacy Policy

Introduction

This Privacy Notice explains how A1 Kilt Hire (“We”) collect the types of personal data from you when you interact with us. It also explains how we’ll store and handle that data, and keep it safe.

We are committed to comply with the Data Protection Act 1998 and the EU General Data Protection Regulation.

We want you to be fully informed about your rights, and how A1 Kilt Hire use your data, how it is stored and how we use data to enable us to offer you relevant and targeted offers.

From 25th May 2018 the EU General Data Protection Regulation takes the place of the Data Protection Act 1998 and this gives you new rights with regard to the privacy of your personal data.

A1 Kilt Hire uses your personal data to:

  • Fulfil orders or requests and provide goods and services to you
  • Make a tailored website available to you
  • Manage any account(s) that you hold with us
  • Contact you electronically or by post about offers and services which we think may interest you (only if you have already consented to this)
  • For market research purposes - to better understand your needs
  • For crime and fraud prevention, detection and related purposes
  • Where we have a legal right or duty to use or disclose your information (for example in relation to an investigation by a public authority or in a legal dispute)

What personal data do we collect?

A1 Kilt Hire may collect the following information about you:

  • Your name, or business name, and gender
  • Your contact details: postal address including billing and delivery addresses, telephone numbers (including mobile numbers) and e-mail address
  • Transactions and requests made by you
  • Information supplied by you when filling in forms on our website, by post or by phone
  • your on-line browsing activities on A1 Kilt Hire websites
  • Your communication and marketing preferences
  • Details of your visits to our websites including but not limited to location, traffic data, the date and time you visit the Site, the specific pages you visit on the Site, session identifiers assigned to your visit and the address of the website you visited before coming to this Site - all of which are non-personally identifiable information. We typically use such passively collected information for a variety of purposes, such as to administer the Site, customise the Site to your preferences, and compile aggregated statistics for marketing and research purposes
  • ‘Cookies’ are small text files that store information about your interactions with a particular website, either temporarily (known as a "temporary" or "session" cookie, and deleted once you close your browser window) or more permanently on the hard drive of your computer (known as a "permanent" or "persistent cookie"). Cookies can make it easier to use a website by allowing servers to access certain information quickly. Session cookies can be used to help a user's browser navigate a website more smoothly. Persistent cookies can be used to customise a website for a user, such as by storing passwords, preferences, and registration and account information so that users do not have to re-enter them each time they visit a website
    This Site uses both session/temporary cookies and persistent cookies to store information that allows us to serve you better. To make the Site easier to use, we combine information collected via cookies with personally identifiable information. Please understand that if you set up your browser to disallow cookies, you might not be able to access important functions or areas of the Site. Learn more about what cookies we use www.a1kilthire.co.uk/cookies
  • Our Websites may offer tests, quizzes, search functions, calculators, or conversion tools that help you learn more about various topics. We use the information you input while using these functions to provide you with immediate feedback
  • Information you offer when you report a problem with the website or social media platforms
  • If you contact us by phone the call may be recorded and kept for staff training, servicing and fraud prevention
  • Personal details such as item preference which enables us to offer similar items that may be of interest to you, or respond to a request from you.
  • Any other correspondence and communications with A1 Kilt Hire
  • Other publicly available personal data, including any which you have shared via a public platform (such as a Twitter feed or public Facebook page)
  • Our websites are not intended for children and we do not knowingly collect data relating to children
  • To tailor our website to you, we collect technical information about your internet connection and browser, as well as the country and telephone code where your computer is located, the search terms used and the web pages clicked on during your visit. If you do not complete an order but enter your details on the checkout page we may contact you, for example to seek feedback on ways in which our website could be improved
  • If you contact us or communicate with us through our social media platforms then we will contact you via your social media username to respond to queries or comments

The legal bases we rely on for data processing

The data protection law sets out a number of reasons for the collection and processing of customers personal data and we collect and uses customers’ personal data because it is necessary for the legitimate interests of A1 Kilt Hire, in achieving the following objectives:

  • To process orders and supply goods and services to our customers
  • To carry out marketing activity including promoting and advertising our products and services and send you relevant offers
  • To aggregate shopping and purchase history of groups of customers for market research, identifying trends in order to send relevant and tailored communications and to help us to develop relevant new products
  • To process data to fulfil our legal obligations to customers and employees
  • To enable us to comply with our legal obligations

In specific situations, we can collect and process your data with your consent for example when you tick a box to receive email newsletters.
There may be times when we need your personal data to comply with our contractual obligations for example passing on your address to our delivery partners in order to send you your order.

How we store and protect your data

  • A1 Kilt Hire is committed to keeping your personal data safe and secure and all your personal data is stored securely and may only be accessed by employees who have a legitimate business need to access your information.  
  • We use a variety of technological, administrative and physical safeguarding measures to keep your data safe including data encryption, granular permissions and physical access restrictions.
  • Although we take steps to protect personally identifiable information you provide via this Site from loss, misuse, or unauthorised alteration, this and any web site is dependent upon mechanical and technological processes that are not 100% secure or error-free. Therefore, while we make conscientious and reasonable efforts to prevent compromise of our policy, we do not, and cannot, guarantee the security or accuracy of the information we collect via this Site, and you acknowledge that you are assuming the risk in transmitting any information to us.
  • All areas of the website are secured using ‘https’ technology.
  • Access to your personal data is password-protected, and secured by SSL encryption. We do not hold any complete card numbers either on our website or database.
  • We regularly monitor our system for possible vulnerabilities and attacks.

What you can do to help protect your data

  • A1 Kilt Hire will not ask you to send any sensitive personal information either by email, text, live chat or website. This includes asking for credit card details via email.
  • Keep your account passwords private and do not share with anyone.
  • When using a public computer always log out and close the browser at the end of your session.
  • Frequently change your password and avoid using the same passwords across different accounts.

When do we collect your personal data?

  • When you visit our website, contact us by telephone, post, email
  • When you create an account with us. Accounts are used within A1 Kilt Hire to help us provice our service to you
  • When you engage with us on social media
  • When you enter prize draws or competitions
  • When you leave a review online or by post, email or phone about our products and services
  • When you use our locations some of which may have CCTV systems in operation to ensure the security of both customers and staff. These systems may record your car registration or your image during your visit

 How and why do we use your personal data?

We use the information we hold about you to ensure that we offer you the best customer experience possible, offering you relevant products, promotions and services including:

  • Enabling us to fulfil our obligation to you when you place a bid or an order, respond to your queries, process refunds or deal with requests
  • To ensure that our website is tailored to your interest, computer and browser requirements and that online orders and requests are fulfilled. Monitoring your browsing activity helps us to identify and rectify any problems with our website and protects the security and integrity of our websites. Monitoring IP addresses and email addresses also allows us to identify any possible fraudulent activity attempts
  • Either covered by Legitimate Interest or where you have given your Consent, we will use your personal data, preferences and details of your transactions to keep you informed by email, web, text, telephone about relevant products, offers and promotions. You are free to opt out of receiving communications from us at any time just contact our Data Protection Officer on 0141 3366514
  • You can opt out of email marketing by clicking the unsubscribe button on the newsletter or contacting us by email info@a1kilthire.co.uk or phone 0141 3366514
  • If you do not wish to receive marketing materials then you can write, email or phone us.
  • We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting, if you have given us permission

How long will we keep your personal data?

Due to the long history of the company and the long life of some of our services that we offer, we will hold you details until you ask us not to.

Who do we share your personal data with?

We sometimes share your personal data with trusted third parties:

  • Courier companies
  • IT companies who support our website and business systems
  • Google/Facebook to show relevant products that may interest you while browsing the internet
  • Mailchimp who may handle some of our email marketing database
  • Operational companies such as fulfilment houses and mailing houses to enable us to send you regular communications

We have data processing agreements with all third party companies and only provide information to them that allows them to perform their service. With the exception of our website server and data pooling companies all the information is deleted as soon as the specific service has been carried out.
Although not exhaustive we currently use the following companies who will process your personal data as part of their contracts with us:

  • Mailchimp
  • Google
  • Facebook
  • Payment Processing Companies to allow us to securely take you order over the website
  • Royal Mail for parcel delivery
  • DPD for parcel delivery

For more information please contact the Data Protection Officer info@a1kilthire.co.uk

Right to Request/Right of Access:

You are entitled to access all the personal data we hold about you, free of charge in most cases although if the request is deemed to be excessive we are permitted to charge a reasonable fee. To ask for this information please contact the Data Protection Officer at info@a1kilthire.co.uk. If for any reason we choose not to action this request we shall let you know the reasons why.

Right to Rectification

If any information we hold about you is inaccurate or incomplete you have the right to have it rectified. Please contact the Data Protection Officer at info@a1kilthire.co.uk

Right to Withdraw Consent

You can change your consent at any time. If you have previously given consent you can later change your mind and withdraw that consent.
Please contact the Data Protection Officer at info@a1kilthire.co.uk or change your setting in your account

Right to Erasure

You have the right to request that we delete the personal information that we hold about you. Some of this information may be anonymised, rather than deleted, to ensure that we do not contact you again in the future. This right does not apply if we are complying with a legal obligation or where we are exercising the right of freedom of expression and information.

Please contact the Data Protection Officer at info@a1kilthire.co.uk

The Right to Restrict Processing

You can request that we restrict the processing of your information, for example if you believe the information we hold is inaccurate, we can suspend processing until we have investigated or rectified, or where you request restriction instead of deletion
Please contact the Data Protection Officer at info@a1kilthire.co.uk

Right to Data Portability

We can supply your information in a portable format to allow you to take it to another organisation.
Please contact the Data Protection Officer at info@a1kilthire.co.uk

Profiling

To ensure that you receive relevant and targeted communications we use data profiling. You have a right not to be subject to data profiling but if you chose to exercise that right we will no longer be able to send offers from us.
Please contact the Data Protection Officer at info@a1kilthire.co.uk

Direct Marketing

You have the right to withdraw or amend you consent to receiving direct marketing or email communications through all channels or through selected channels. If you do this then we will not be able to send you news of new products or offers. Please note that there may be a time delay once you have withdrawn you consent and you may receive communications that are too late to stop.
Please contact the Data Protection Officer at info@a1kilthire.co.uk

Proof of Identity

Any requests that you make will need to be verified by your proof of identity.

Fraud Prevention

There may be times where we need to share you information with other agencies for the purposes of fraud prevention or credit risk reduction. Where fraud is suspected we may share this information with law enforcement agencies.

Breaches

In the very unlikely event that your information has been compromised we will notify both the ICO and you.

Complaints and Contacting the Regulator

Any complaints regarding data protection should be emailed to our Data Protection Officer at info@a1kilthire.co.uk. If you feel that this has not been handled fairly or correctly then you have the right to put your complaint to the ICO. You can contact them by calling 0303 123 1113. Or go online to www.ico.org.uk/concerns (please note we can't be responsible for the content of external websites). If you are based outside the UK, you have the right to lodge your complaint with the relevant data protection regulator in your country of residence.

Non-UK customers

By registering, placing an order or request with us you are expressly consenting to the processing of your data to fulfil your request. You still have the right to choose how you receive communications from us and we will of course respect your request.
If you have any questions please contact the Data Protection Officer at info@a1kilthire.co.uk
Updated April 2018